CLMA

1. Title
The Association shall be known as the Central London Maintenance Association.
2. Aims
The aims of the Association shall be:
(a) Promotion of the free exchange of ideas on the broad subject of the maintenance of plant, equipment, buildings, etc. by arranging programmes of meetings for members and their guests.
(b) Liaison with similar groups in other areas and other organisations on matters of common interest.
(c) Provision of channels of communication between members to promote the exchange of ideas and consultations at all levels.
(d) Availability to all similar bodies for the consideration and, if necessary, investi­gation of any relevant subject.
(e) Maintaining the active participation of members and furthering the interests of the Association.
3. Executive Committee
The Officers of the Association shall consist of a minimum of ten members; Chairman, Vice Chairman, Treasurer, Secretary, Membership Secretary, Social Secretary, Media and Communications Secretary and Charities Secretary and Technical Events Secretary. Five members shall constitute a quorum; three members shall retire each year.
4. Election of Committee
The Officers and Committee Members shall be elected annually by the Members of the Association at the Annual General Meeting, to be held before 31st May each year
Members who will be absent for any reason may ask the Secretary for a postal vote.
5. Membership
Membership shall be open to those having a controlling position in maintenance work.
Application for membership is to be made in writing to the Membership Secretary stating name, employer and position held. The particulars concerned will be voted on by the Executive Committee and, if no objections are raised, the applicant/s will be offered membership.
6. Honorary Membership
Honorary membership may be offered, and the list may be extended on the recommendation of the Executive Committee and following approval at an Association meeting.
Country membership will be offered to members, who have retired from full-time professional business, on recommendation from the Committee, at half the full membership subscription rate.
8. Subscriptions
The Association shall be non-profit making, but a subscription to be determined at each Annual General Meeting to cover essential expenses will be levied on the 1st May each year Subscriptions are payable in advance, and membership may be withdrawn if individual subscriptions are unpaid by the following 30th April. For members joining after 1st January each year the subscription will cover the period to 30th April together with subsequent year
9. Financial Control
The accounts of the Association shall be kept by the Treasurer and a balance sheet and statement presented at the Annual General Meeting, the accounts having previously been audited by two Members appointed at the previous Annual General Meeting.
10. Management
Management of the Association shall be entrusted to the Executive Committee who may:
(a) appoint sub-committees to consider specific subjects and reports in due course, and
(b) co-opt temporarily a Member or Members whose qualifications could be of use to them in certain circumstances.
11. Calling of an Extraordinary General Meeting
This may be called by request of at least 25% of the Members by giving 14 days notice in writing to the Executive Committee, enclosing a copy of the proposed resolution or other reason for the request. No other business will be discussed at these meetings-
The chairman may also call an extraordinary meeting to discuss any issues with particular relevance to the association by giving 14 days notice in writing to the Executive Committee, enclosing a copy of the proposed resolution or other reason for the request. No other business will be discussed at these meetings-
12. Meetings
(a) ‘Technical Meetings
A programme of technical meetings of the Association shall be arranged by the Executive Committee and published to all Members of the Association in the Newsletter or other circular at least two weeks before the beginning of the September to May season. At each of these technical meetings a short statement on Association affairs will be made by the Chairman or Members of the Executive Committee and Members will be invited to raise any matter which they wish to discuss about these affairs.
(b) Executive Committee Meetings
The Committee shall meet at least four times a year (including the Annual General Meeting) for the purpose of discussions and management of the Association’s business. The minutes of these meetings shall be read and approved at the subsequent meetings. The minutes of these meetings may be inspected by Members on request to the Executive Committee. Any item for inclusion in the Agenda must be forwarded in writing to a member of the Committee for receipt at least fourteen days before the meeting concerned.

(Revised 6th May 2011)